Poole Consulting Group partners with organizations that need clear, accurate, and reliable evaluations for federally, state, and foundation-funded education programs. We support clients across multiple states, providing steady guidance, strong documentation, and evaluation services that leaders can trust.
We work with:
• School Districts supporting single-site or multi-site initiatives
• Charter Networks operating local or regional programs
• State Agencies overseeing grant-funded education initiatives
• Foundation-Funded Programs serving youth, families, and communities
• Community-Based Organizations delivering education or enrichment programs
Our Services
External Evaluation for Federal & State Education Programs:
Poole Consulting Group provides independent external evaluation for federally, state, and foundation-funded education programs. We support school districts, charter networks, state agencies, and community organizations with clear evidence, accurate reporting, and practical recommendations.
We evaluate programs funded through:
• 21st CCLC
• GEAR UP
• TRIO
• MSAP
• DoDEA
• Title I and Title IV
• State-funded initiatives
• Foundation-funded education programs
What You Receive:
Evaluation Planning: Evaluation plans aligned with grant requirements, logic models, performance indicators, and federal/state expectations.
Data Collection: A balanced mix of quantitative and qualitative methods, including surveys, interviews, focus groups, attendance analysis, pre/post assessments, observations, and document review.
Formative & Summative Reporting: Clear, comprehensive reports with data summaries, findings tied to objectives, required evidence, strengths, challenges, and recommendations.
Actionable Guidance: Suggestions rooted in real program data to help leaders strengthen implementation, improve outcomes, and prepare for renewals or monitoring.
Site Visits & Program Assessment:
Poole Consulting Group conducts on-site and virtual visits to assess program quality, implementation fidelity, and compliance. These assessments provide clear, reliable evidence that supports your evaluation and strengthens daily program operations.
What You Receive
Program Quality Observations: Independent observations of instructional and enrichment activities, staff engagement, and overall program environment to assess fidelity and quality.
Stakeholder Interviews & Focus Groups: Conversations with site coordinators, teachers, staff, partners, families, and when appropriate, students, to gather insight on strengths, challenges, and implementation needs.
Fidelity & Compliance Checks
Review of whether the program is operating as intended and aligned with grant requirements, goals, and expected outcomes.
Attendance & Data Verification
Validation of ADA, enrollment, and participation data to ensure accuracy and alignment with observed practices.
Visit Summary & Recommendations
A clear, concise summary of findings with practical next steps to support improvement and inform evaluation reporting.
Monitoring & Compliance Support:
Poole Consulting Group provides monitoring and compliance support to help programs stay aligned with federal and state requirements. We assist school districts, charter networks, state agencies, and foundation-funded initiatives in maintaining accurate documentation, reducing risk, and preparing confidently for reviews.
What You Receive:
Documentation Review: Assessment of attendance records, activity logs, staff files, partner agreements, procurement documentation, family engagement records, and other required materials.
Data Verification: Checks for accuracy in ADA, enrollment, pre/post results, performance indicators, and consistency across data systems.
Monitoring Preparation: Mock monitoring visits, compliance checklists, document organization, corrective action planning, and briefings for program teams.
Ongoing Support: Periodic reviews and check-ins to keep documentation current and reduce issues before reporting or monitoring deadlines.